0 of 0 completed
Before the Meeting
✓
Verify that the amplifier, mixer, and computer are turned on
✓
Check that the main mixer volume (MAIN) is set to the correct level — the U symbol
✓
Turn on wireless mic bases; confirm batteries are sufficiently charged for the entire meeting
✓
Check volume and operation of all mics and wireless mics (coordinate with the Platform operator)
✓
Set background music to an appropriate pre-meeting volume (PC AUDIO) — audible but not preventing conversation
✓
Confirm mic attendants are available and ready for their assignment
✓
Make sure secondary hall audio is enabled for possible use
✓
When the chairman goes to the Platform: lower background music and raise the chairman's mic volume
During the Meeting
✓
Adjust mic and wireless mic volumes for each part or comment as needed
✓
Adjust computer volume for songs and videos
✓
Lower mic volumes whenever a video or song is playing
✓
Replace wireless mic batteries if they run low during the meeting
✓
Adjust computer volume so Zoom participant comments can be heard when the speaker requests it
✓
Song volume on audio board: 15–20; OBS song ~10, everything else ~20 (keep out of red)
✓
Shut off unused microphones on the board
✓
Roving mics: keep volume low by default; raise only while actively in use
After the Meeting
✓
Turn off audio for computer (including Zoom) on the audio board
✓
Lower the audio of all microphones
✓
Turn off wireless microphones
✓
Set background music to an appropriate post-meeting volume — audible but not preventing conversation
✓
Return wireless microphones to their place (do not remove batteries unless necessary)
✓
15 minutes after meeting ends: lower all mixer volumes
✓
Sanitize wireless mics, mic bases, mic stands/handles, and the mixer
⚠️ If you are delayed or absent, find a replacement first, then notify the department overseer.
0 of 0 completed
Before the Meeting
✓
Turn on the computer, select the Congregation account, and enter the password
✓
Turn on both LCD screens using the remote controls — press the red button
✓
Start background music: press 999 + green button on the MP3 player
✓
Launch JW Library app
✓
Launch OBS Studio; verify Virtual Camera is on
✓
Open JW Library playlist → delete old media → insert songs, videos, and pictures in order → verify all working
✓
Confirm all videos and images are downloaded and tested; verify meeting playlist is complete
✓
Set main screen layout: OBS | Zoom Participants | JW Library
✓
Start Zoom Cloud Meetings, log into the Congregation account, ensure it is active, and admit any early videoconference participants
✓
Assign HOST privileges to the Zoom attendant
✓
Leave camera on and microphone muted in Zoom
✓
Test audio and video of all brothers/sisters presenting parts via Zoom
✓
When the chairman goes to the Platform: enable Zoom microphone and broadcast wide-angle Platform image via OBS
1 Minute Before –1 min
✓
Shut off background music
✓
Mute all Zoom attendees
✓
Unmute our Zoom (hall side)
✓
Uncheck "Allow participants to unmute themselves" in Zoom settings
During the Meeting
✓
Use JW Library to project songs, videos, or images as needed (click Transition button in OBS)
✓
Mute and unmute participants for comments; spotlight any Zoom participant presenting a part
✓
For Zoom parts: display correct webcams on KH screens; when part ends, return JW Library (annual scripture) to foreground
After the Meeting
✓
Disable microphone and camera in Zoom Cloud Meetings
✓
Start background music: press 999 + green button on the MP3 player
✓
If participants still on Zoom: make a mature brother or sister the host before closing Zoom
✓
Log out of the Congregation's Zoom account (only after confirming Zoom attendant has HOST privileges)
✓
Log off Central Mandarin account on computer
✓
Plug in stage tablet and security monitor tablet to charge
✓
15 minutes after meeting ends: close OBS and JW Library; shut off the 3 TVs; turn off computer, monitor, and both LCD screens (red button on remote)
✓
Turn off wireless mouse and keyboard
✓
Sanitize wireless mouse, keyboard, and LCD screen remote controls
⚠️ Do NOT shut off the computer or audio system before the 15-minute window — both remain on during the post-meeting period.
⚠️ If you are delayed or absent, find a replacement first, then notify the department overseer.
0 of 0 completed
Before the Meeting
✓
Check that all microphones are connected, turned on, and working (coordinate with the Audio Mixer operator)
✓
Test mics by saying "test, test, test" or "check, check, check" — do not tap or blow into them
✓
Take a seat in the first or second row, in the central aisle of the Hall
✓
Remind those with parts: table demonstrations → left side of Platform; interviews/readings → right side
✓
Remind those with table demonstrations to sit down in advance to allow time for mic adjustment
✓
Remind all speakers: mic on, correct hand, correct distance, do not turn back to the audience
✓
Turn on the speaker's tablet
✓
Start Zoom Cloud Meetings on the tablet: tap Join a Meeting, enter Meeting ID and Passcode
✓
Confirm Zoom audio on the tablet is muted and that mic and camera in Zoom are disabled for the entire meeting
During the Meeting
✓
Adjust the microphone stand at every change of speaker, reader, interview, or demonstration
✓
Promptly intervene on the Platform in case of equipment malfunctions or unacceptable sound quality
After the Meeting
✓
Tidy up the Platform: return chairs, stands, microphones, and the chairman's table to their original positions
✓
End the Zoom Cloud Meetings session on the tablet
✓
Turn off the speaker's tablet
✓
Sanitize the microphones and stands, the speaker's lectern, the demonstration table, and the tablet
⚠️ If you are delayed or absent, find a replacement first, then notify the department overseer.
0 of 0 completed
Before & During the Meeting
✓
Confirm HOST privileges have been assigned by the Video operator
✓
Admit participants from the waiting room
✓
Rename participants (e.g. "iPad") to their Chinese/English names when possible
✓
Watch and listen to Zoom continuously for audio/video issues
✓
Notify commenters if they are still muted
✓
Notify the AV person of any audio or video issues
✓
Take Zoom attendance
After the Meeting
✓
Retain HOST privileges until the Video operator has fully logged out of the Congregation's Zoom account
✓
If participants are still on Zoom, remain as host or transfer to another mature brother/sister before leaving
⚠️ If you are delayed or absent, find a replacement first, then notify the department overseer.